Define the Right Kind of PMO for IT and Your Organization

Focus on your organization’s needs to get value from your PMO.
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Major Business Pain Points

  • Problems with PMOs often start with a lack of clear definition of what the PMO is actually about and what the organization does.
  • Few organizations provide the minimum required services and are not using their PMOs effectively.
  • People often take for granted that their PMO should be a project management office, when in fact project management discipline isn't what's causing their projects to suffer.
Define the Right Kind of PMO for IT and Your Organization-Pain Points

Recommendations

Key Points

  • A successful PMO not only understands who its customers are but also knows how to meet their needs.
  • Organizations tend to spend as little as possible on services as a natural process. You need to, at the very least, fulfil the minimum requirements of your organization.
  • Failing to fulfil the minimum requirements of your organization but prescribing maximum processes will result in a PMO that doesn’t meet your needs.
Define the Right Kind of PMO for IT and Your Organization-Recommendations

Approach

  • Get some situational awareness. Figure out what your current state is, including the functions that are being provided. Use this blueprint as a reference to understand what your organization needs from a PMO.
  • Once you have established need, properly set up your PMO with:
  • A clear vision
  • An articulated reasoning for establishing it
  • An understanding of its goals and which challenges it sets to address
  • Define a PMO with functions that work for you based on the needs of your organization and the gaps in services. A “fit-for-purpose” PMO is the right kind of PMO for your organization.
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Methodology and Tools

Executive Brief

Read our concise Executive Brief to find out why you should define your project management office, review the methodology, and understand the ways we can support you in completing this project.

  • Define the Right Kind of PMO for IT and Your Organization – Executive Brief
  • Define the Right Kind of PMO for IT and Your Organization Storyboard

1. Get specific about your PMO

Understand your options and determine the key functions/services that your PMO should provide.

  • Define the Right Kind of PMO for Your Organization – Phase 1: Get Specific About Your PMO
  • PMO Role Definition Tool
  • PMO Project Charter

All resources on this page are provided to Cyber Leadership Hub members under license from third parties including Info-Tech Research Group Inc, a global leader in providing IT research and advice.